I am not sure if you, like me, have got a bits and bobs drawer. Somewhere where you put all the odds and ends. It is great, until that it, it gets to that particular point, which you absolutely know is going to happen, when you can’t even open the drawer because it is in such a mess. Or, even worse, when you actually need something it is so full you cannot find anything because of all of the junk.
Well that is also what happens with databases!
Technology is great, isn’t it? We can identify, capture, store and process more data, more easily than at any time in the past. But just like that old drawer, possibly because space is cheap and time is expensive, we just keep stuffing more records in until it breaks.
The trouble is that when you put so much ‘stuff’ in the drawer, things you do not want to be found get put in there by accident, and just as you may not want people to see old photos and letters you wrote 20 years ago, every so often you must clear out your databases to keep them healthy.
Some of the key questions you need to ask when performing an audit are:
- How much Personal Information are you holding?
- How long have you held it?
- What do you do with it?
- How are you keeping it up-to-date
- Can you easily supply a person with a copy of every piece of information you hold on them?
These are just a few of the many key questions which the Data Protection Act compels an organisation to ask when managing data.
We can assist you to achieve compliance.
Griffin House Consultancy – making audits as easy and painless as a Piece of Cake